Providing grants to small community projects that make a BIG difference!

Privacy Notice

This Privacy Notice will illustrate how your personal data and, if applicable, special categories of personal data will be used by Lintel Trust. It will provide you with information about your rights under the General Data Protection Regulation (EU) 2016/679 [GDPR] and the Data Protection Act 1998 (as amended) [the Data Protection Legislation] and how to action these rights.

What data we need

To allow us to provide the service you would expect from us, we process the following information about you:

  • Name
  • Address
  • Telephone number
  • E-mail address

Why we need it

We need your information and will use your information:

  • to undertake and perform our obligations and duties to you in accordance with our compliance to the Charities and Trustee Investment (Scotland) Act 2005
  • to enable us to supply you with the services and information which you have requested
  • to analyse the data we collect so that we can administer, support and improve our business and the services we offer
  • to assess the impact of our work and influence future decisions
  • to contact you in order to send you details of any changes to our services which may affect you
  • for all other purposes consistent with the proper performance of our operations and business
  • to contact you for your views on our services.

Where we store your data

Your data will be stored electronically on laptop or desktop computers which are password protected and encrypted. Paper files will be stored in locked cabinets.

How long we will keep your information

We review our data retention periods regularly and will only hold your personal data for as long as is necessary for the relevant activity, or as required by law (we may be legally required to hold some types of information), or as set out in any relevant contract we have with you.

We will generally keep your information for the following minimum periods after which this will be destroyed if it is no longer required for the reasons it was obtained.

Document Type

Retention Period

Grant application 3 years
General correspondence 3 years
Grant feedback information 3 years
Project photographs(for website) 7 years
Project case studies(for website) 7 years
Records of donations received 7 years
Email mailing list Until advised otherwise
Trustee contact information 7 years

Our full retention schedule is available at the Link website.

What’s the legal justification?

Data Type

Condition of Processing

Grant application forms Consent
General correspondence Contractual
Grant feedback information Contractual
Project photographs(for website) Consent
Project case studies(for website) Consent
Records of donations received Legal Obligation
Email mailing address Consent
Trustee contact information Legal Obligation

Sharing your Information

The information you provide to us will be treated by us as confidential.

We may disclose your information to third parties who act for us for the purposes set out in this notice or for purposes approved by you, including the following:

  • Link Group Finance

Receiving data about you


We may receive the following information from third parties:
  • Payments made by us to you
  • Payments made by you to us
  • Information obtained with regards to grant application background checks
  • Complaints or other communications regarding behaviour or other alleged breaches of the terms of your contract with us

Updating your information

If your details change, please contact Kate Christie on 01324 466873 to inform us, to ensure that all of the information we hold about you is up to date.