Privacy Notice
This Privacy Notice will illustrate how your personal data and, if applicable, special categories of personal data will be used by Lintel Trust. It will provide you with information about your rights under the General Data Protection Regulation (EU) 2016/679 [GDPR] and the Data Protection Act 1998 (as amended) [the Data Protection Legislation] and how to action these rights.
What data we need
To allow us to provide the service you would expect from us, we process the following information about you:
- Name
- Address
- Telephone number
- E-mail address
Why we need it
We need your information and will use your information:
- to undertake and perform our obligations and duties to you in accordance with our compliance to the Charities and Trustee Investment (Scotland) Act 2005
- to enable us to supply you with the services and information which you have requested
- to analyse the data we collect so that we can administer, support and improve our business and the services we offer
- to assess the impact of our work and influence future decisions
- to contact you in order to send you details of any changes to our services which may affect you
- for all other purposes consistent with the proper performance of our operations and business
- to contact you for your views on our services.
Where we store your data
Your data will be stored electronically on laptop or desktop computers which are password protected and encrypted. Paper files will be stored in locked cabinets.
How long we will keep your information
We review our data retention periods regularly and will only hold your personal data for as long as is necessary for the relevant activity, or as required by law (we may be legally required to hold some types of information), or as set out in any relevant contract we have with you.
We will generally keep your information for the following minimum periods after which this will be destroyed if it is no longer required for the reasons it was obtained.
Document Type |
Retention Period |
| Grant application | 3 years |
| General correspondence | 3 years |
| Grant feedback information | 3 years |
| Project photographs(for website) | 7 years |
| Project case studies(for website) | 7 years |
| Records of donations received | 7 years |
| Email mailing list | Until advised otherwise |
| Trustee contact information | 7 years |
What’s the legal justification?
Data Type |
Condition of Processing |
| Grant application forms | Consent |
| General correspondence | Contractual |
| Grant feedback information | Contractual |
| Project photographs(for website) | Consent |
| Project case studies(for website) | Consent |
| Records of donations received | Legal Obligation |
| Email mailing address | Consent |
| Trustee contact information | Legal Obligation |
Sharing your Information
The information you provide to us will be treated by us as confidential.
We may disclose your information to third parties who act for us for the purposes set out in this notice or for purposes approved by you, including the following:
- Scottish Procurement Alliance
- LHC Finance Department
Receiving data about you
We may receive the following information from third parties:
- Payments made by us to you
- Payments made by you to us
- Information obtained with regards to grant application background checks
- Complaints or other communications regarding behaviour or other alleged breaches of the terms of your contract with us
Updating your information
If your details change, please contact us at enquiries@linteltrust.org.uk to inform us, to ensure that all of the information we hold about you is up to date.